Create or edit a schedule

A rotation runs in one of two modes: manual, where you rotate people yourself with the Rotate button, and auto, where Round Robin moves to the next person on a schedule you define. Adding a schedule switches the rotation to auto mode; removing it (or picking the Manual type) switches it back to manual.

Edit the schedule in the dashboard

1. Open the dashboard and select your rotation. The Schedule card shows the current cadence, the next rotation time, and its time zone. You need edit rights on the rotation, and the rotation must be enabled.

2. On the Schedule card, press Edit to open the schedule editor.
3. Pick a schedule type. The settings section below updates with the fields for that type.
4. Fill in the time zone, starting date, and rotation time (plus any type-specific fields), review the Skip Options, and press Save.

To return a rotation to manual mode, select the Manual schedule type and save.

Note

Changing the schedule type or settings affects when the next rotation occurs. The current duty assignment stays in place until the next scheduled rotation time.

Schedule types

Type	Rotates	Example
Daily	One or more times per day, at fixed time slots	Every day at 08:00 and 20:00
Working Days	Every period working days, based on the selected countries	Every two working days
Weekly	The same weekday, every period weeks	Every Monday; every second Monday
Monthly	The same day of the month	The 10th of every month
Nth Weekday	The chosen occurrence(s) of a weekday, every period months	The second Monday of the month
Custom Days	Each selected weekday, every week	Monday, Wednesday, and Friday

Period

Where a schedule type supports a period, it controls the gap between rotations:

• Weekly: a period of 1 means every week, 2 means every two weeks, and so on.
• Working Days: 2 means every two working days, 3 every three, and so on.
• Nth Weekday: the period counts months. A period of 2 with “first Monday” rotates on the first Monday every two months.

Daily schedules

The daily type is designed for shifts that change one or more times per day, for example 24/7 support handovers. Time slots use HH:mm (24-hour) or H:mm AM/PM; if you omit the minutes, :00 is assumed.

Time zone

Every schedule runs in a time zone you pick during creation (in IANA format, for example Europe/Berlin), independent of your own Slack time zone. It defaults to your Slack time zone.

Once set, a schedule time of 10:00 means 10:00 in that time zone — the rotation fires there, not in your local time.

Skipping weekends and holidays

Every schedule type can skip non-working days based on one or more countries:

• Working Days schedules require at least one country — that is how Round Robin knows which days count as working days.
• All other types offer two optional checkboxes, Skip weekends and Skip national holidays. For either to take effect, select at least one country.

You can select multiple countries, and their effects combine. For example, a working-day rotation for Germany and Israel skips Friday and Saturday (the Israeli weekend) as well as Saturday and Sunday (the German weekend):

Public holidays work the same way: a rotation scheduled over the Easter break with Germany selected skips both Good Friday and Easter Monday.

Note

Only national public holidays are considered, not regional ones. For example, Easter Monday is not a holiday in Scotland, so it does not count as a national UK holiday.

From Slack

You can also manage schedules without leaving Slack:

1. Run /rr to list your rotations.
2. On the rotation you want to schedule, press Schedule (or Reschedule if it already has one).
3. Pick a schedule type; the modal updates with the fields for that type. Fill in the starting date, time, and time zone, then submit.

For daily schedules, enter the time slots as a comma-separated list:

Country selection for weekends and holidays works the same as in the dashboard:

To remove a schedule, open the rotation’s More actions… menu and choose Remove schedule. The rotation returns to manual mode.

Tip

To see a schedule translated to your own time zone, use Describe (privately) from the rotation’s More actions… menu in Slack.